March 11, 2021

Great Escape on the Lake – Vendors & Sponsors

Sponsorships / Board Game Designers / Vendors / Artists #GEOTL23

Hello from the Community Board Game Network!  We are looking for exhibitors, vendors, demonstrators,  artists, and sponsors.

Great Escape on the Lake 2023 is a family friendly Board Game Convention and Geek Adventure Camp this August 23rd – 27th, 2023!

Join our public Facebook group *Click Here*

It’s great for keeping up on announcements, planning with other attendees, and asking questions.  It’s also our primary form of timely communication prior to and during camp, including changes to schedules, and other general announcments.

Interested in joining us as a vendor?

Cost: $25 administrative fee.  If you do well, and so desire, a gift of your choice may be made online.  Vendors may also receive free advertising in the convention booklet for a donation to the raffle. Great Escape on the Lake is a not-for-profit event. 100% of all funds go toward this annual event. Thank you for your contribution.

Includes an outdoor 12′ x 12′ space plus (2) free event admissions for the duration of Wed-Sun. Board Game Designers may request an indoor space for an 8’ table (~ 8’ x 6’ space in the dining hall or chapel). Children 9 and under are free for vendors. Additional admissions are $50/event, $15/day, and $5 Sunday. We’ll post your logo and/or advertisement on our website and social media, and in our convention booklet for a raffle donation!

Not Included: Tent, tables, and chairs (available for rent); sites do not have electricity (please add electric as an optional amenity if you will require electricity, and we will run an extension cord to your vendor site prior to your arrival). Lodging and themed meals are optional and must be purchased separately.

Note: If you are not approved as a vendor, you will be refunded.

We are in need of the following:

Attendance target 350 people (500 max)

  • Prizes / Giveaways / Gift Certificates / Coupons / Merch for 350 people and GM’s as a thank you.
  • Advertising Sponsorships & Banners (entrance, parking lot, and board game halls) help us to keep camp costs lower than average, and provides funding for various areas as needed.
  • Tabletop Games – Play-to-Win, raffle, giveaways, prize support, game library, and tournaments.
  • Raffle Items – LARP, tabletop games, RPG’s, crafted items, vendor items. Raffle benefits GEOTL.
  • Lanyards, wide, w- holder for 350 people (Event maximum attendance – 500). “Lanyard Sponsor” recognition in convention booklet.  Lanyards with your company logo are welcome.  $500
  • Food – Themed Meals (150-200 people daily for 5 days; also, setup/teardown crew food) $30,000
  • Roleplay materials / terrain – LARP, RPG, Roleplay – for convention use, giveaways, & prize support.
  • Materials for workshops, camp signage, and various camp projects – Wood, paint, mod podge, brushes, tools, leather, cloth material, dense foam (varied size home insulation board). $2,000
  • Help getting the word out / Advertising GEOTL23 – Cross-promotion, social media, TV, radio, calendar of events, reddit, hand out GEOTL information at conventions, and overall help promoting.

Great Escape on the Lake

"The Most Adventurous Experience Ever"

The Community Board Game Network is a not-for-profit humanitarian organization that utilizes creativity, adventure, and board gaming to add value to local communities. All funds collected are used for expenses related to Great Escape on the Lake.  Our desire is to be able to fairly cover the expenses of those providing services for us.  *Application process underway for 501(c) status.

Refunds, less a 10% convenience fee, are provided up until Sat, July 1st, 2023. All purchases are final after Sat, July 1st.

Great Escape on the Lake
GPS: 3648 Lamoka Lake Rd, Bradford, NY 14815